RV Rental Management Agreement
RV Management Agreement
This Agreement constitutes a binding contract between the OWNERS of the RV’s (“OWNER(S)”) and the RV Rental Manager (“FRANCHISEE(S)”).
Definitions:
- Renter: The individual(s) to whom the FRANCHISEE rents the RV on behalf of the OWNER as the manager of the RV.
FRANCHISEE and OWNER agree to the following terms:
OWNER PAYOUT AGREEMENT:
- Payouts will be made within 7–30 business days following the completion of a booking. Payments will be disbursed to the OWNER via methods such as but not limited to PayPal, Melio, e-check, Zelle, or similar.
- The OWNER will receive the pre-agreed upon percentage of the mileage and generator overage fees charged through the rental platform. This amount includes platform and processing fees.
- The payout percentage will be specified in the section titled “Owner Payout Agreement.” If no percentage is listed, the split will default to 50/50 after a 15% platform fee deduction.
DAMAGE DEPOSIT:
- FRANCHISEE shall collect, hold, deduct from, and return deposits to Renters as appropriate.
- Post-rental inspections will be conducted to identify and document any damage. The Renter is solely responsible for all damage, accidents, injuries, or losses arising from their use of the RV or related property.
- Renter agrees to indemnify and hold OWNER and FRANCHISEE harmless on any claims, liabilities, or damages (including third-party claims) arising out of their use of the RV or associated property.
- Renter assumes all risks of injury or losses associated with recreational activities and indemnifies OWNER and FRANCHISEE for damages to the RV or its contents.
CLEANING:
- The RV will be cleaned, sanitized, and inspected before delivery to the FRANCHISEE.
- The RV must be returned to OWNER in the same general condition it was received. If cleaning or restocking is required for the first rental, FRANCHISEE will handle the tasks and deduct the cost from the OWNER’s first payout.
WEAR AND TEAR:
- Normal wear and tear are expected in rental vehicles. Minor nicks, scratches, and fabric wear are considered reasonable.
- The OWNER acknowledges that certain materials in RVs (e.g., upholstery) may degrade due to use, age, or environmental conditions.
- Repairs related to normal wear and tear conducted by the FRANCHISEE or an authorized facility will be deducted from OWNER payouts.
STOCK ITEMS:
- The OWNER will provide the RV with items as required by the FRANCHISEE.
HOLD HARMLESS:
- The OWNER assumes no liability for loss, damage, or injury to persons or their property.
- The OWNER fully releases FRANCHISEE and its agents from any claims, liabilities, or causes of action related to the management, operation, or rental of the RV.
ADDITIONAL TERMS AND CONDITIONS:
- The undersigned, on behalf of themselves and their heirs, successors, assigns, executors, and administrators, fully releases and indemnifies the OWNER from all claims, demands, liabilities, or causes of action arising from any injury or damage occurring to the undersigned or their guests in connection with the occupancy or use of the premises.
- In any legal dispute related to this agreement, the prevailing party shall be entitled to recover reasonable attorney’s fees and costs.
- Violation of any terms of this agreement grants the OWNER the right to terminate the agreement and take possession of the premises.
- This agreement is governed by the laws of the county and state where the RV is located, and the undersigned consents to the jurisdiction of the courts within that location.
- The FRANCHISEE shall ensure that any Renter is at least 25 years old and occupies the unit for the entire rental period.
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RENTAL INSURANCE:
- The rental platform provides insurance coverage for the RV during rental dates, subject to a deductible. The Renter’s deposit will be used to cover the deductible.
- Coverage may exclude Loss of Use or administrative costs incurred in processing claims.
- The OWNER agrees to cooperate fully with all loss investigations conducted by the insurance provider.
- Renter is responsible for damages not covered by the insurance or in excess of policy limits.
Insurance AcknowledgmentÂ
I have read and agree to the insurance recommendations outlined in the Management Terms. I understand that it is my responsibility, as the OWNERS, to choose an insurance policy that aligns with my needs and risk tolerance. FRANCHISEE has identified Roamly and MBA Insurance as the preferred options due to their comprehensive coverage and compatibility with franchise operations.
Due to evolving industry standards and potential coverage gaps, the appropriate insurance choice may vary based on the franchise location and the selected insurance provider. The options include:
- Roamly: A commercial insurance policy held in the OWNERS’s name. This policy can include the FRANCHISEE franchise location and delivery drivers as “Additionally Insured,” providing clear protection.
- MBA Insurance: A comprehensive policy held in FRANCHISEE’s name, extending coverage to OWNERS. If selected, the OWNERS will need to coordinate with the franchise owner regarding the premium payment process.
While these are the preferred options, OWNERS may explore alternative policies. In rare cases, an existing personal insurance policy may be sufficient if the insurance provider confirms in writing that the policy extends coverage to FRANCHISEE franchise operations without any gaps. This coverage should include protection when the RV is:
- Stored,
- Return pick up after a rental (not covered by booking forum insurance)
- Transported to or from the owner by FRANCHISEE,
- Towed or driven for operational purposes such as fueling, maintenance, repairs, or cleaning, and
- Returned to the owner after a rental reservation ends.
Please Note: If relying on a personal insurance policy, OWNERS should be aware of the risks and be prepared to file a claim for any damages that occur outside of a rental period.
Ultimately, the choice of insurance and the potential consequences of that decision rest with the OWNERS. FRANCHISEE encourages owners to carefully review their options and consult with their insurance providers to make an informed choice.
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INSURANCE AND DAMAGE CLAIMS HANDLING:
- The FRANCHISEE is authorized to receive, accept, and deposit any insurance claim payouts on behalf of the OWNER.
LOSS OF USE:
- FRANCHISEE shall not be liable for lost profits, savings, or incidental or consequential damages arising from this Agreement.
- The total liability of FRANCHISEE under this Agreement shall be limited to the refund of any fees paid by the OWNER.
MISCELLANEOUS TERMS:
- FRANCHISEE may authorize rental discounts without OWNER approval.
- FRANCHISEE will handle all customer complaints and claims.
- OWNER will reimburse FRANCHISEE for vehicle maintenance expenses, which may include but are not limited to oil changes, tire replacement, generator servicing, roof and window sealing, and other routine upkeep.
- OWNER is responsible for storage fees at the location set by the FRANCHISEE.
- Both parties will cooperate to arrange appropriate storage for the RV between rental periods.
- FRANCHISEE will set rental rates and terms at its sole discretion.
- OWNER agrees not to rent out the RV independently during the term of this Agreement unless mutually agreed with the FRANCHISEE.
- Either party may terminate this Agreement at any time upon written notice.